Reimbursement

The Harvard Physics Department will reimburse $500 for domestic travel and $700 for international travel, or the actual price of travel expenses paid if they fall below those thresholds. 

Eligible expenses include airfare, rail fare, and ground transportation. 

All reimbursements will be processed through our Buy2Pay (B2P) system. B2P offers direct deposit reimbursement, which we highly recommend as it is faster and less prone to issues. You can set that up while you create your “supplier profile”.  Please note that the registration will request certain tax documents from you – if they are not provided by the system, they are available below.

Non-US Citizens will need to complete an additional process called Sprintax as part of the Buy2Pay registration process. Please be sure to complete all steps and respond to all requests for additional information in a timely manner.  

The reimbursement form is live now, and we recommend completing your submission as soon as possible.

Please follow these steps to request your reimbursement:

  1. Prepare your reimbursement packet by combining a completed Non-Employee Reimbursement Form (NERF) and your eligible receipts. If you do not have a copy of a receipt, please complete a missing receipt affidavit (linked below).
  2. Complete the Open House Reimbursement form
  3. You will receive an invitation email to register in Buy-To-Pay (B2P) - complete the supplier set up process as soon as possible
  4. Please allow ~4 weeks for processing

Forms:
Non-Employee Reimbursement Form (NERF)
Missing Receipt Affidavit (MRA)

Access a copy of your most recent I-94

NOTE: Accessing files linked above will navigate away from this page.